Onefile

The updated IBMS Registration Training Portfolio (Version 5.0) that is aligned to the updated HCPC Standards of Proficiency (SoPs) for biomedical scientists is now live. If you apply for the IBMS Registration Training Portfolio, Version 5.0 will be issued and completed using the established ePortfolio platform, Onefile. We will organise training sessions for candidates, training officers, verifiers and other colleagues who support training for the new portfolio, plus guidance information as part of the formal launch.

The following two user guides are designed as a step-by-step guide to logging-in and setting-up Onefile accounts, and to help candidates/trainers upload and assess their first pieces of evidence:

Download the Onefile Trainer User Guide>>>

Download the Onefile Candidate User Guide>>>

Each module of the IBMS Registration Training Portfolio (Version 5.0) will retain a total of 3 pieces of evidence. It is expected that across the 3 pieces of evidence, all HCPC SoPs assigned to the module will be demonstrated, and each piece of evidence will be clearly mapped to specific SoPs. Evidence 2 and 3 will be a free choice for candidates and their training officer, which should ensure flexibility, creativity and new ideas for evidence to be incorporated. 

We have previously released a simple mapping document to show where the updated HCPC SoPs will be in the Sections and Modules of the updated portfolio. The stipulation of one piece of mandatory evidence for each module of the portfolio, follows consultation with the Registration Training Portfolio working group, trainers and training managers, plus Placement Tutors and Programme Leads for IBMS Accredited programmes across the UK. Each mandatory piece of evidence has been designed to demonstrate the HCPC SoPs indicated in the summary table here. The mandatory pieces of evidence should cover the indicated HCPC SoPs as a minimum. However, additional SoPs may also be demonstrated, depending on laboratory context.

The rationale for introducing the mandatory pieces of evidence is to provide a scaffold for training plans and improve consistency in demonstrating proficiency against the updated HCPC standards at the point of registration.

Examples of evidence types, resources and further support will be provided by the IBMS, starting with the formal launch of the IBMS Registration Training Portfolio (Version 5.0) at Congress 2023.

Download the Registration Training Portfolio V5 mapping poster>>>

Don’t worry! The Onefile platform is very easy to learn and use.

1. Onefile produce lots of training material to help new users get to grips with the system and we will support this with specific guidance documents for each user type.
2. Each user has access to both a “live” and “practice” area, which means if you’re not sure how something works, you can test it in practice, and not risk anything important. This is a great way for candidates and trainers to get a feel for the system and test how to implement it within existing training processes.
3. We need to walk before we can run so we will launch Onefile with a suggested workflow to help people transition to the new system. From mid-2024, we will be able to respond to user feedback from laboratories and continue to refine the digital Registration Training Portfolio.
4. You cannot break the system… we’ve tried! After the launch of the Version 5.0 portfolio at IBMS Congress 2023, we will run a series of training and support sessions – see below.
   
   

Don’t rush! The Version 5.0 Registration Training Portfolio represents a step change in the way that candidates complete this essential qualification.

1. We are delivering three introductory talks at IBMS congress 2023 from September 25^th-28^th (these talks will also be made available to the wider membership). They will introduce Onefile, outline how it works, and offer some useful suggestions to help streamline the transition to using this platform in your laboratory.
2. Onefile will let you know when something has been assigned for you to complete. It’s super-simple to follow through and allows even “five minutes” to be productive.
   
   

Be proactive!

1. Check that your training plans include the updated SoPs and reflect the various changes in terminology, so you are clear how and where your candidates will evidence each of the SoPs as they complete the Registration Training Portfolio.
2. Are you prepared for the new mandatory piece of evidence for each module?
3. Think about the support offered to your candidates. Do you use structured catch-up meetings (to review progress) in addition to ad hoc ones? Onefile is flexible enough to handle either.
4. Similarly with evidence collation and answering written questions etc. Do you set deadlines for these specific tasks? Do you have a deadline for completion of the whole portfolio? If you know what your local preference is, Onefile can do the hard work of tracking whether people are on target for you.
5. Confirm the training structure within your laboratory – who needs to sign-off training logs etc? Initially the familiar roles of trainer, training manager and laboratory manager will all be amalgamated inside Onefile under the role of “trainer” – as we roll-out the platform, we will expand the number of user roles available so that people have the access they need.
   
   

Be prepared! After the initial launch of Onefile at IBMS Congress 2023, we will be running a series of training events:

1. Do you want the IBMS to lead a face-to-face training session in your area? Who would need to attend? Could you work with other laboratories/hospitals/stakeholders and host a larger group session? Think about some dates that work within your local setting.
2. Would colleagues involved in training also need access to Onefile, but not on a daily basis? Are you a training manager who wants to check candidates are on track? What about checking none of your training officers are over-stretched with too many candidates? Onefile can provide all these analytics (if you want it to).
3. Do you (or any of your colleagues) already use Onefile? If so, can you harness that local knowledge for bespoke training sessions that you run and manage yourself?
4. Are you an IBMS Verifier? The process of verification should be much more streamlined and efficient using Onefile – keep an eye-out for announcements in spring 2024, when we will be running specific training for verifying through Onefile. We will also cover the Version 5.0 portfolio and outline Onefile in the IBMS Training for Trainers events going forward.
5. We are aware that laboratories will be supporting candidates through both Version 4.3 and Version 5.0 registration training portfolios for the next couple of years as we transition to the digital portfolio and can support trainers, verifiers and candidates during this time.

Get in touch!

1. If there’s anything you need us to support you with, reach out and ask: elearning@ibms.org

This is an exciting new chapter in how we complete and manage pre-registration training for biomedical scientists. Working together with positivity and open communication, completion and administration of the new Registration Training Portfolio will be more effective and efficient than ever before.