Planning your event

There are lots of ways that you can celebrate Biomedical Science Day and help promote biomedical science


Opening the doors to the laboratory

We've put together a few ideas to help you consider and plan events to celebrate and promote your work on Biomedical Science Day 2018.

Harvey's Gang - Taking young patients on a tour of the lab

Harvey's Gang is a children's charity that is having an amazing effect on young patients and laboratory staff. It was set up after Harvey, a young patient at Worthing Hospital had asked to find out what was happening to his blood samples. Chief Biomedical Scientist Malcolm Robinson organised for Harvey to undertake a tour of his laboratory and was amazed at the reaction from Harvey.

Sadly, Harvey passed away a year later but Malcolm, inspired by Harvey's visit, set about establishing the charity and spreading the word of Harvey's Gang. To date, there are currently Harvey's Gangs taking place in 38 hospital laboratories across the UK. Harvey's Gang information packs, goody bags and lab coats are free to apply for. If you would like to join Harvey's Gang, or for more information, please email Malcolm at 

Inviting your MP, senior hospital management, or local people of prominence will give you the perfect opportunity to show them your work and highlight the importance of biomedical science in healthcare. To help, we've created an invite letter template for you to use as well as a press release template to attract media attention. Your hospital's communications team will be able to help you contact the local press, make sure to ask them. 

Creating displays

Displays are a great way to showcase the vital work of biomedical science from outside of the laboratory. Work with your colleagues and encourage them to get involved, you could man the stand and answer questions from the public and staff, and/or leave information for people to take and read. Members can order promotional items from us to use, whilst electronic versions of our leaflets and posters can be downloaded from our Resources page

Talk to your hospital communications team about setting up a display in a prominent area of the hospital. Think about where your display is most likely to be seen, entrances or near the restaurant and shops get lots of visitors passing by.

Outside the workplace, consider taking a display to a local public space such as at a school or college careers fair, or in your local library or shopping mall.

Give a presentation on your work

Inviting a local school or college to visit the hospital is a great way to highlight your role to students. If you are unable to host it at work, you could arrange to visit a local school to give a presentation or, to really wow students, put on a scientific activity or experiment.


How to promote your Biomedical Science Day event

Talk to your communications team at work and ask them how they can help promote your Biomedical Science Day event. This could be internally, to other staff, or externally using your hospitals' website or social media channels. They will also have contacts for your local media; ask them to liaise with local press to help you attract further attention. We’ve also created a press release template for you or your communications team to use.

The NHS turns 70 on 5th July this year; to celebrate they are hosting a variety of events which you can use to promote Biomedical Science Day. Please visit for more information and resources. 

Once you have planned your event contact the IBMS communications team and we’ll promote it via our social media channels. Email us at:

Use our invite letter template to invite a local MP, senior hospital staff, or any prominent local people to come and visit the laboratory. We've also created, a press release template  you can use to send to the local press after the event, and Article Template to enable you to write an article for your internal communications such as a hospital newsletter.