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Further information for branches

Changing existing arrangements
  1. Establish that there will be sufficient interest in the proposal from affected members.
  2. Present the proposal to the relevant regional committee with a fully reasoned statement and evidence of consolation for discussion and ratification. If no regional committee exists please email the Executive Head of Marketing and Membership.
  3. Proposals ratified by their regional committee should be forwarded to Membership and Marketing Committee for discussion at their next meeting.
  4. The IBMS Office will arrange to make the necessary financial and operation arrangements.
  5. If the recommendation is not approved MMC will write to the regional committee to outline the reasons.

 


Re-establishing a dormant branch

A number of branches are currently dormant and the IBMS would very much encourage members to reinvigorate those branches.

  1. Establish that there will be sufficient interest in the proposal – the Committee will need at least a Chair, Secretary and Treasurer in the first instance.
  2. Inform the relevant regional committee of the intention.  If no regional committee exists please email Lynda Rigby, Executive Head of Marketing and Membership.
  3. Proposals ratified by their regional committee should be forwarded to Lynda Rigby, Executive Head of Marketing and Membership.
  4. The IBMS Office will arrange to make the necessary financial and operation arrangements.

The re-established branch will need to hold an AGM to appoint a Committee following which the IBMS Office will arrange make the necessary financial arrangements.

 


Closing down a branch

Recently inactive branches will be given the opportunity to become active again.

  • If a Branch or Discussion Group remains inactive for 24 months, then:
    • The Finance team will contact the Treasurer to establish whether they have any future plans;
  • If there are no definite plans for the next 12 months, the locally held funds will be transferred back to central funds until the funds are required;
  • If the Branch or Discussion Group no longer has an actively engaged Treasurer:
    • The Finance team will arrange for all cheque books, paying-in books & any other financial records to be returned to Head Office for safe-keeping;
    • All local signatories will be removed from the bank mandate;
  • All branches subject to this action will be referred to Membership Committee for approval.

 


Dormant branches

The IBMS Office will inform the Regional Council member and regional chair that the branch will officially close (if this has not already been done) and agree which branch the affected members will be reallocated to.